Work Less, Do More: The 14-Day Productivity Makeover

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Overview

“I don’t have enough time.” This common complaint resounds in companies big and small, affecting employees at every level. As businesses across the board downsize, and become global operations thanks to the Internet, fewer employees struggle to accomplish more in ever-longer workdays. In this essential guide to getting things done intelligently and efficiently, renowned time-management expert Dr. Jan Yager presents her revolutionary program for taking back control of your life. Filled with worksheets, quizzes, and tips on everything from managing e-mail to dealing with a disorganized boss to enjoying precious family time, this unique system will help you boost your productivity and realize your professional and personal

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Product Details

ISBN-13: 9781402748370
Publisher: Sterling
Publication date: 9/2/2008
Pages: 224
Product dimensions: 7.30 (w) x 9.00 (h) x 0.80 (d)

Meet the Author

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Introduction
How to Use This Book     2
How I Researched and Wrote This Book     2
Getting Started     4
How Are You Currently Handling Your Time?     5
How to Accomplish More in Less Time     6
Effective Time Management: Understanding the Benefits     7
What Are the Consequences of Poor Time Management?     8
Poor Time Management Increases Your Stress Level     9
Your Time Management Starting Point     9
How Will You Measure Your Progress?     11
Assessing Your Current Time Management Behavior: Keeping a Time Log     13
Goal Setting     21
Goal Setting Basics: Why Set Goals?     22
Deciding on Long-Term Goals     23
Deciding on Short-Term Goals     24
Setting Time Management Goals     26
Dealing with the Five P's: Procrastination, Perfectionism, Poor Planning, Pacing, and Petulance     30
Procrastination     31
Perfectionism     32
Poor Planning     32
Poor Pacing     34
Petulance: Attitude Counts     36
Other Blocks to Accomplishing Your Goals     38
The Big Picture     42
Prioritizing: Using theACTION! System for Optimum Productivity     44
Prioritizing Principles: What Should I Be Doing?     45
Tools for Prioritizing: How a To-Do List Can Help     48
Improving Motivation     50
Using the ACTION! System     51
WOO: Window of Opportunity     52
RRA: Respond Right Away     53
Applying the ACTION! System to Your Particular Workday     55
Multitasking So It Works     65
When Does Multitasking Work and When Does it Sabotage You?     66
Beyond Multitasking     66
When Multitasking Reflects Flexibility     67
Learning to Say No     69
Coping with Work-Related Stress     72
Getting Organized     74
How to Combat Disorder     76
Organizing Your Office     78
Organizing Your House or Apartment     80
Simplifying and Mastering Paperwork     84
An Ounce of Prevention: Getting a Grip before You're Drowning in a Sea of Paper     85
The Importance of a Filing System     86
Leaner Files in Less Time     87
Simple File Systems     88
Filing in Plain Sight     88
Overcoming Obstacles to Learner Files     89
Help for the Chronically Disorganized     91
Taking Steps to Make Yours a Paperless Office     91
Developing and Maintaining an Up-to-Date Database of Key Contacts     92
More Effective Ways to Use the Phone and Other Equipment     95
Reasons for Telephone Abuse     96
Phone Log Review     97
Using Your Phone(s) More Efficiently     98
Phone Equipment Checkup     101
Developing More Effective Telephone Skills     101
Tips for Avoiding Telephone Tag     103
Take a Technology and Equipment Inventory     104
Understanding and Dealing with Technostress     108
E-Mail and Communicating Electronically     113
Coping with Ever-Expanding E-mail Demands     114
Internet Addiction: Who's In Control?     116
Using the Telephone versus Sending E-mail     118
Handling Change and Interruptions     122
How Adaptable Are You?     123
6 Ways to Cope Better with Change     128
Why Interruptions and Distractionitis Are the Leading Causes of Inefficiency Today     129
Improving Your Concentration     132
How to Perk Up Your Memory     134
Keys to Faster Reading      135
Winning Deadline Strategies     137
The Value of Deadlines     138
How Do You Create Realistic Deadlines?     138
Tips for Meeting Your Deadlines, Every Time     141
Dealing with Lateness     142
OTD (Out the Door)     142
Delegating with Success     146
What Does Delegating Mean to You?     147
Learning What, When, and How to Delegate     147
Dealing with a Boss Who Lacks Time Management Skills     150
If Your Subordinate Needs Help with Time Management     153
Making the Most of Meetings     155
How to Conduct a More Effective Meeting     156
Getting More Out of the Meetings You Attend     157
Dealing More Effectively with Drop-in Visitors     158
Making the Time to Meet     159
Improving Your Workplace Relationships     160
Tips for Networking Effectively     162
Balancing Your Life and Making Time for Relationships     166
How Balanced is Your Life?     167
The Dangers of Being a Workaholic     167
If You Work for a Workaholic     168
Adding an Hour to Each Day     170
Why Balance Saves You Time As It Improves Your Productivity and Your Relationships     172
Getting More "Me," "We," and "Us" Time     173
Vacation Time     179
Making the Most of Your Commuting and Travel Time     181
Daily Time Log: Day 14     183
Conclusion: Assessing Your Progress and Looking Ahead     186
Taking Stock     187
Putting Found Time to Work for You     187
Your Time Management Horizon     187
Doing Business Internationally: Time Management Concerns to Keep in Mind     190
Passing the Torch: Teaching Time Management Skills to Your Children     191
Getting More Out of Each Experience     193
21 Top Time Management Ideas     194
List of Works Cited     197
Resources     199
Appendix of Blank Time Logs and Worksheets     200
Acknowledgments     211
About the Author/ How to Reach Dr. Jan Yager     212
Index     213

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garydale

Posted January 9, 2009

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I am putting this to practice already...

I learned a new word! Distractionistis¿ (Or is it a new disease?)

In Work Less, Do More: The 14-Day Productivity Makeover, Dr. Jan Yager has put together a program that, if strictly followed, will allow the reader to get into the groove of getting out of having a cluttered life. When I first got hold of Jan Yager¿s book the thought that was on my mind was ¿Now this is something that I will be able to use for my work ¿ it is something that I badly need¿¿ After reading the book though it is clear to see that stretching your time and not getting things done is holistic. You cannot simply work on this at the office and expect to have more time. Habits have to be developed, goals have to be set, plans have to be made and prioritization (sometimes radical prioritization) has to take place.

The author adds several productivity tools throughout the book, some of them are diagnostic exercises and some of them are meant to be used daily. To be quite honest I normally skip these tools when using self help books but then I decided to just keep my phone log, one of the first tools in the book, for one day. It became glaringly apparent to me just the work that needed to be done to get this part of my life under control. And from there I went on and tried other tools as well. Batching work. Working on my ¿internet addiction¿ and the author describes it. Putting more time into advance planning rather than just diving into my work. I swear this is like when you haven¿t been to the gym in five years and then you decide to jump right in to two full aerobic work outs per day!

As I mentioned earlier, Jan doesn¿t leave the productivity at the office. She also makes sure that you are tending to your family, romantic partner, children and others in your social spheres. Some of the hardest part of the ¿work out¿ Jan Yager¿s book puts you through is coming to terms with the parts of your life that you will have to put on the back burner or even eliminate. I personally have lots of work to do in this realm and can¿t find any easy way to get through this. But I suppose the mantra should be ¿no pain, no gain!¿ I also have had major problems with delegation, which Jan Yager puts in high stock.

I have put recurring tasks in my Outlook on my computer just so I can revisit Jan Yager¿s pointers in the future and to make sure that the new muscles I have stretched haven¿t gone flabby again. I think I will keep at it until I wouldn¿t be embarrassed to let Jan Yager see my desk¿
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Solomon

Posted October 30, 2008

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Make Your Time A Tool For Success

Have you been trying to get it together but to no avail? Then read this book because Dr. Jan Yager nails it. She takes you through a miraculous 14 day makeover that's fun to do with her "Beat the Clock" exercises. After completing her 14 day makeover, you will have the tools necessary to achieve a happy, successful and productive life.
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TimBigby

Posted October 24, 2008

Great step-by-step resource.

Great step-by-step resource

I was really pleased with the level of detail and great volume of ideas and information in this book. I decided to take it at face value and actually work my way through the book in 14 days. By the third day, I was already taking steps at work to be more productive; by the end of two weeks, I actually had co-workers asking me what was going on, my work habits were that noticeably improved. I definitely recommend this for those who are feeling overloaded and stressed out, particularly those who may already have decent habits, like list-making and prioritizing, but who want or need some even more specific guidance to take their organization and time management to whole new levels.
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carrolwolve

Posted October 20, 2008

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Evaluate Your Work and Home Situation!

Most useful as a seminar guide or course guide, this book gets us rethinking our time-wasting ways at work and home. Clearly written, all areas of a situation get examined. The five ¿P¿s¿ caught my eye: procrastination, perfectionism, poor planning, poor pacing, and petulance. Who, me? Take time to think, she tells us, instead of plodding through the motions of getting through our day.
Although set up for classroom or seminar presentation, I feel it takes more than fourteen days to rethink and restructure any work situation. I would recommend addressing one area at a time ¿ such as phone use or Internet use. Once under control, move on. I recommend this book for use by managers and individuals as well as for training purposes.
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Wayne_Botha

Posted October 17, 2008

Gets instant results.

This book will save you time, right off the bat. I answer over 100 emails a day as a Project Manager on multi-million dollar projects. Page 54 alone is the worth the price of this book. Now I know how to categorize emails and respond appropriately, depending on who sent the email.

I like the structure of this book. One chapter per day is bite sized chunks that readers can absorb and apply, one day at a time. (We are busy people, which is why we are looking to learn how to work less and do more).

Jan has packed the book with logs and worksheets, placed throughout the book to keep it interactive, with permission to photocopy the worksheets for personal use.

I agree that Self-esteem is the key factor in Time Management that is rarely addressed, as Jan quotes on page 38. I would have liked to see more discussion on how to improve self-esteem, or at least a reference to a good book on improving self-esteem, which is a key factor.

I would also like to have seen more focus on how to deal with the volume of meetings that Professionals deal with today. No-one in my office has a paper-based calendar like professionals had ten years ago. We have 6 hours of virtual meetings a day, mostly with team mates in other states and countries. Meetings are scheduled days and hours in advance. As such, it is not possible to see your meetings for the week, when you walk into the office on Monday morning. I would have like to have tips on the best ways to prioritize and attend meetings, beyond the appointment book on Page 76. Today's workplace is far more dynamic than a week-at-a-time calendar.

Page 50 has a nice tip on how to get motivated.

Overall, this is a wonderful book, jam-packed with tips and for employees, self-employed professionals and even students. Jan goes far beyond the simple "to-do" lists and her tips help all readers to prioritize better, make better decisions on where to invest time, so that we can have more time to do what is truly important to us.

I highly recommend this book and it has a special place on my bookshelf, so that I can reread it should my time get out of balance again.
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NettieHartsock

Posted October 14, 2008

Fantastic book on Productivity

This book should be alongside Tim Ferris' "The 4 Hour Work Week", the most important value in this book is that unlike others it has an actionable program to employ that will help everyone truly "work less and do more." Wonderfully written and filled with worksheets that help you see a true picture of what you need to do in order to work less and do more.
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Anonymous

Posted August 21, 2008

Real Ways to Manage your Time

We all know that time in the 21st century has become a precious commodity, and figuring out how to manage it effectively is a challenge faced by anybody involved in the academic, professional and social spheres of today¿s frenzied society. Time management techniques are tackled by teachers, authors, and doctors worldwide, but nowhere are they presented in a fashion as realistic, practical, detailed, and well-laid out as in Dr. Jan Yager¿s book entitled WORK LESS, DO MORE: THE 14-DAY PRODUCTIVITY MAKEOVER. In a text filled with anecdotes, professional advice, and even etymology, Dr. Yager takes readers through a 14-day schedule with each day covering different topics related to time management. Her chapters cover actions such as planning, organizing, networking, and running effective meetings, technological duties such as phone calls and emails, as well as relationships both in and out of the workplace. Dr. Yager speaks to those of all professions, all financial levels, and all personalities. In her introduction, Dr. Yager immediately engages the reader with thought-provoking questions about time and provides exercises and quizzes to keep the reader active and involved. She then proceeds to address each day and topic with precision and thoroughness, quoting real people with thoughtful advice as well as providing her own tips and techniques. Her prototype for To-Do Lists, logs, and planning sheets are there and ready to be filled out. Her ¿Beat the Clock¿ sections at the end of every day provide a good summary of the section, jump starting readers to begin their time management makeover. The ACTION! Plan is straightforward and very useful. Dr. Yager even tells us it is ok to procrastinate, as long as we do it creatively. WORK LESS, DO MORE is engaging, educational, and filled to the brim with tips for anyone who questions, even in the slightest, their ways of approaching time. The book reflects extensive research, painstaking attention to detail, and a true understanding of the way effective time management can really be applied to all aspects of peoples¿ own personal lives and relationships with others. Dr. Yager¿s words are timely in their references to technology and current-day trends. Everything she says about productivity, success, and happiness is believable and inspirational, not overly idealistic or cliché. WORK LESS, DO MORE is a new spin on a widely pursued topic, a fine piece of non-fiction writing, and a valuable resource for those who take the time to read its words, take to heart its advice, and put in to practice its techniques.
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Anonymous

Posted August 30, 2008

Comprehensive time management skills in one easy read

This is definitely the most approachable guide to time management that I¿ve read. Whereas other self-help books sometimes talk down to readers, reading Work Less, Do More is more like having a conversation with a great mentor. The book does an excellent job of breaking up organizing time into simple steps, which are designed to address everything from the most basic to advanced levels of time management skills. Whether you¿re a mess or just looking to brush up on organization, you¿ll pick up something new in this book. One of the most helpful things about Work Less, Do More is that it¿s structured into a day-by-day approach. Jan Yager suggests that the program in the book takes two weeks, with each chapter covering a different aspect of time management for each day, but she also points out that Work Less, Do More could work just as well if you read it straight through and apply the topics at your own pace. (I decided to take the reading straight through approach, and it worked just fine for me!) There¿s plenty of information in each chapter, and Yager keeps the chapters short enough and focused enough that you never feel overwhelmed. The basic principles in each chapter will help people who are just beginning to learn to manage their time more effectively, while the variety of strategies Yager offers to deal with each challenge means that even experienced time managers will find something new. For example, one of the first chapters stressed the importance of setting goals and then writing those goals in a list. Now, making lists is my thing¿I never leave home without my planner, and I always have a to-do list. Work Less, Do More told me that these skills were a good place to start, but I also learned that it¿s important to break lists down into time frames. The tables in the book prompted me to figure out plans for the next week, month, six months, year and two-year time frames. Now I have a much clearer idea of where my day-to-day planning is headed and what I need to focus on in order to achieve my long-term goals. The other aspect of this book that I found especially helpful was that it covers all areas of time management. It¿s easy to get so wrapped up in improving study or work habits that you can forget that there are other important areas to invest your time. Yager balances chapters on structuring business meetings with sections about how to make the most of time with family and friends as well as how to find quiet personal time. It was a pleasant surprise to me that a time management book would value my family time and personal activities as much as my office productivity! It¿s easy to put the strategies of Work Less, Do More into practice because the point is to find a productive balance in all areas of one¿s life, not to become a workaholic. I highly recommend this book for anyone who is looking to improve or develop time management skills.
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I am putting this to practice already...

Make Your Time A Tool For Success

Great step-by-step resource.

Evaluate Your Work and Home Situation!

Gets instant results.

Fantastic book on Productivity

Real Ways to Manage your Time

Comprehensive time management skills in one easy read