Gmail Tips, Tricks, and Tools: Streamline Your Inbox, Increase Your Email Productivity, and Save Hours a Week

Gmail Tips, Tricks, and Tools: Streamline Your Inbox, Increase Your Email Productivity, and Save Hours a Week

by Patrice-Anne Rutledge

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Supercharge Gmail to streamline your inbox, increase your email productivity, and save hours a week!

Managing daily email is a time-wasting distraction for many, but in today's connected world it's a business necessity. Gmail Tips, Tricks, and Tools shows you how to take control of your inbox with a simple, four-step process for resolving email overwhelm, designed specifically for Gmail users. This fully illustrated, easy-to-read guide first teaches you to become a Gmail power user and then introduces you to a variety of third-party tools that extend the power of Gmail even further.

After a quick refresher on Gmail basics, Gmail Tips, Tricks, and Tools shows you how to

--Master time-savings techniques for managing email and increasing email productivity

--Organize your Gmail inbox with stars, labels, and filters

--Activate Gmail Labs features, including canned responses, multiple inboxes, quick links, and smart labels

--Maximize the productivity potential of the Inbox by Gmail app with reminders, bundles, snoozing, pinning, and sweeping

--Extend the power of Gmail with third-party tools such as IFTTT and Zapier for email automation, Batched Inbox for batching email arrival, and FollowUpThen for powerful, customizable email reminders

--Discover Gmail browser extensions, such as Sidekick by HubSpot for scheduling and tracking messages, FullContact for analyzing your contacts, ActiveInbox for sophisticated task management, and Gmelius for boosting productivity and enhancing privacy

Product Details

ISBN-13: 9780134165097
Publisher: Pearson Education
Publication date: 02/19/2015
Sold by: Barnes & Noble
Format: NOOK Book
Pages: 100
Sales rank: 919,628
File size: 6 MB

About the Author

Patrice-Anne Rutledge  is a business technology author and consultant who specializes in teaching others to maximize the power of new technologies. She is the author of several books on Google applications, including My Google Apps and Sams Teach Yourself Google+ in 10 Minutes. Her other books include My LinkedIn, WordPress on Demand, and Using Facebook, all from Pearson Education. She can be reached through her website at

Table of Contents


Chapter 1 Increasing Your Email Productivity

A Four-Step Process for Resolving Email Overwhelm

    Step 1: Identify Your Email Challenges

    Step 2: Analyze the Available Solutions

    Step 3: Perform a One-Time Inbox Cleanup

    Step 4: Implement and Fine-Tune Your New Email System

Cleaning Up Your Inbox

    Three Steps to a Streamlined Inbox

    Reducing Social Media Email Notifications

Processing Your Email

    Deciding How Often to Check Your Inbox

    Creating a System for Managing Your Email

Managing Multiple Email Accounts

Chapter 2 Gmail Basics

Exploring Gmail

Viewing Messages

Replying to Messages

Sending Messages

Managing Messages

Managing Contacts

Chapter 3 Maximizing Gmail Efficiency

Organizing Your Inbox with Stars

Organizing Your Inbox with Labels

    Three-Step Labeling Process

    Creating a New Label

    Applying a Label

    Managing Labels

Working with Filters

    Creating a Filter

    Managing Filters

Delegating Email

    Setting Up Delegation

    Understanding Delegation Limitations

    Canceling Delegation Access

Eliminating Gmail Timewasters

    Using Gmail Keyboard Shortcuts

    Customizing Your Gmail Settings

    Searching in Gmail

    Creating Tasks from Gmail Messages

Chapter 4 Using Gmail Labs Features

Enabling a Gmail Labs Feature

Disabling a Gmail Labs Feature

Using Canned Responses

    Creating a Canned Response

    Composing a Message with a Canned Response

    Editing a Canned Response

Using Multiple Inboxes

Using Quick Links

Exploring Other Gmail Labs Options

    Mark as Read Button

    Preview Pane

    Undo Send

Chapter 5 Using Inbox by Gmail

Getting Started with Inbox by Gmail

    Understanding How Inbox Differs from Gmail

    Viewing Your Inbox

    Using the Inbox Menu

Working with Messages

    Opening Messages

    Managing Messages

    Pinning Messages

    Sweeping Messages

    Creating a Reminder

    Snoozing Messages and Reminders

    Sending a Message

Working with Labels and Bundles

    Exploring Bundled Labels

    Exploring Unbundled Labels

    Managing Bundles

    Customizing Unbundled Labels

    Creating a New Label

Chapter 6 Extending Gmail with Third-Party Tools

Getting Started with Third-Party Tools

Connecting Gmail to Other Apps Using IFTTT

    Understanding How IFTTT Works with Gmail

    Getting Started with IFTTT

Connecting Gmail to Other Apps with Zapier

    Understanding How Zapier Works with Gmail

    Understanding Zapier Pricing

    Getting Started with Zapier

Sending Yourself Email Reminders with FollowUpThen

Finding Your Largest Messages with Find Big Mail

Delivering Your Messages at Times You Specify with Batched Inbox

Exploring Other Third-Party Tools

Chapter 7 Extending Gmail with Browser Tools

Exploring Gmail Browser Extensions

Scheduling and Tracking Messages

    Analyzing and Scheduling Email Using Sidekick by HubSpot

    Scheduling, Tracking, and Analyzing Messages with mxHero

    Scheduling and Tracking Messages with Boomerang for Gmail

    Scheduling Messages with SndLatr

Analyzing and Managing Contacts and Customers

    Analyzing Your Contacts Using FullContact

    Bringing Customer Relationship Management (CRM) to Your Inbox with Streak

Managing Tasks and To-Do Lists

    Managing Tasks with ActiveInbox

    Creating To-Do Lists with Todoist for Gmail

    Displaying Google Tasks in a Sidebar with RightTasks for Gmail

Enhancing and Simplifying Message Creation

    Inserting an Email Signature with WiseStamp

    Inserting Text Snippets with Insert Text

    Sending Messages from Your Browser with Send from Gmail

Enhancing Gmail Productivity

    Boosting Productivity and Enhancing Privacy with Gmelius

    Reviewing and Analyzing Your Gmail Usage with Gmail Meter

    Receiving Desktop Notifications with Checker Plus for Gmail

    Mastering Keyboard Shortcuts with KeyRocket for Gmail

    Signing Documents from Your Gmail Inbox with HelloSign

Removing Chrome Extensions



9780789755032   TOC   2/12/2015

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Gmail Tips, Tricks, and Tools: Streamline Your Inbox, Increase Your Email Productivity, and Save Hours a Week 5 out of 5 based on 0 ratings. 1 reviews.
Anonymous More than 1 year ago
Hey why did you get kicked?