Sams Teach Yourself Microsoft Publisher 2000 in 24 Hours

Sams Teach Yourself Microsoft Publisher 2000 in 24 Hours



Product Details

ISBN-13: 9780672315725
Publisher: Sams
Publication date: 05/03/1999
Series: Sams Teach Yourself Series
Pages: 353
Product dimensions: 7.35(w) x 9.07(h) x 1.08(d)

First Chapter

Teach Yourself Microsoft® Publisher 2000 in 24 Hours - Chapter 3 - Tools, Views, Menus, and Measures

[Figures are not included in this sample chapter]

Teach Yourself Microsoft® Publisher 2000 in 24 Hours
- 3 -
Tools, Views, Menus, and Measures

At first glance, Microsoft Publisher appears to have a lot in common with anyWindows word processor. You might already recognize the familiar toolbars, scrollbars,and other common interface elements. However, Publisher adds to that mix some uniqueinterface objects you might not recognize, and also turns a few twists on the commonobjects.

In this hour, you tour the Publisher interface, discovering what's what and--moreimportantly--learning how to tap features that can tell you what's what, anytime you need a refresher. At the end of the hour, you will be able to answer thefollowing questions:

  • What are the parts of the Publisher window?

  • How does Publisher help me automatically when I point?

  • How do I use Publisher's funky "adaptive menus"?

  • How can I use toolbars and identify their buttons?

  • How do I modify Publisher's display so that I see all of my pub at once, or zero in on just a small part of my pub?

  • How do I get help?

  • How do I customize Publisher's appearance and behavior to better mat ch my needs?

Getting the Lay of the Land

Figure 3.1 shows Publisher, with a sample publication opened as the current pub.Following the figure are descriptions of the important parts of the Publisher window.

FIGURE 3.1 Publisher's parts, presented plainly for your perusal.

  • Title bar--The bar at the top of the screen always tells you the filename of the current pub.

  • Menu bar--Right beneath the title bar, the familiar menu bar offers a row of menu names--File, Edit, View, and so on. Click on a name to drop down a menu of related items.

  • Toolbars--In the area between the menu bar and the workspace, Publisher displays its toolbars (sometimes). See the section titled "Using Toolbars," later in this hour.

  • Objects toolbar--The Objects toolbar is always available in Publisher for working with the objects that make up your pub. It appears on the left side of the screen at first, but you can move it to other locations, just like any toolbar. (See "Using Toolbars," later in this hour.)

NEW TERM: An object is almost anything you put in your pub--a blockof text, a picture, and so on. You add new elements to a pub by creating new objects;and you design a page by arranging, sizing, and shaping the objects on it, as youlearn to do in Hour 6, "Arranging Frames and Columns."

TIP: To perform many Publisher activities, you need a skill called drag and drop. Using your mouse, you point to an object, click and hold the button, and then move the mouse (without letting go of the button) to "drag" the object to a new location. Release the button, and the object "drops" in the spot where you dragged it.
If you're new to drag and drop, moving toolbars is a great way to practice. See "Moving Toolbars," later in this hour.
  • Rulers--The rulers serve two purposes. Because your pub is rarely displayed at its actual, printed size (see the section titled "Zooming In, Zooming Out," later in this hour), the rulers provide a scale by which you can visually judge the actual printed size of objects and the space between them. As you learn in upcoming hours, you also use the rulers to position objects precisely.

  • Workspace (Scratch area)--The workspace is the whole area between the toolbars and the status bar (described a little later), with the current pub in the middle of it. Any empty parts of the workspace not covered by the pub are known as the scratch area, a space where you can temporarily place objects while working on the layout.

  • Page buttons--For each page of your pub, a button appears at the very bottom of the window. To see a different page, click its button.

  • Wizard--A wizard is a tool that helps you easily create and edit a pub by simply answering questions about how it should look. You learn all about using Wizards in Hour 4, "Starting a New Publication."

  • Hide Wizard button--Often, when you're making changes to your pub that don't involve the Wizard, you'll want the Wizard out of the way so you can use the whole workspace for your pub. The Hide Wizard button hides the Wizard until you need it again.

NOTE: Publisher works best when it is maximized, with its window covering your entire display. A maximized Publisher window enables you to see the most of your pub while you work. The only time you will want to display Publisher in a window smaller than the whole screen is when dragging text or pictures between documents, as you learn to do in upcoming hours.
If Publisher isn't maximized when you open it, double-click on its title bar to maximize it.

Using Publisher's Unusual Menus

In Publisher 2000 (and all of the other Office 2000 programs), a new style ofmenu has been introduced: adaptive menus (see Figure 3.2).

NEW TERM: Adaptive menus are menus that show you only the menu itemsyou've used most recently. Adaptive menus can make menu tasks easier, because themenu shows a short list of items you're most likely to need, rather than a long menumade up primarily of items you don't use.

The more you use Publisher, the better the adaptive menus will become at showingyou only the items you need. This can be a very handy feature in Publisher, becausethe full menus can be very long and complex, which makes finding the one item youneed difficult.

FIGURE 3.2 Publisher's adaptive menus show you only the items you've used recently, plus a More button (a downward-pointing double arrow) at the bottom of the menu.

But what do you do when you need one of the items that's hidden? At the bottomof an adaptive menu, you'll see a downward-pointing, double arr ow called a More button(look back at Figure 3.2). Click the More button, and the menu will show all items.(Some items appear against a lighter background than others; those items are theones the adaptive menu was hiding before you clicked More.)

FIGURE 3.3 Click the More button (shown in Figure 3.2), and all menu items are displayed.

TIP: After giving adaptive menus a try, you might decide you'd be happier if menus showed all items, all the time. You can make this change by opening Publisher's Options dialog box and clearing the check box labeled Menus show recently used commands first. To learn more about the Options dialog box, see Customizing Publisher later in this hour.

How Publisher Shows You What's What

Publisher is an unusually helpful program, offering you support and guidance evenwhen you haven't asked for any. As you explore Publisher, you will notice the followingtypes of mostly unsolicited assistance at work, all of which come into play whenyou move your mouse to point to something.

ToolTips (ScreenTips)

You can learn the name of any toolbar button by pointing to it and waiting a second.After a moment, a tiny label--a ToolTip--appears to tell you the button'sname. ToolTips make finding any particular toolbar button easy while you're learningyour way around. (After a little practice, you will know the buttons by their icons,and won't really need the ToolTips.)

Many Windows programs have ToolTips; but in Publisher, ToolTips have a new name--ScreenTips--becausethey work for more than just toolbar buttons. You can point to a ll sorts of objectsin Publisher--including objects within your pub--and a ScreenTip pops up to tellyou what you're pointing to.

FIGURE 3.4 This ToolTip, or ScreenTip, tells you that you're pointing to the Print button.

TIP: To conveniently learn the names of a whole row of toolbar buttons, point to a button at one end of the toolbar and wait a second for the button's ToolTip to appear (don't click). Then slowly slide your mouse left or right across the row. As you pass each button, its name pops into view.


Publisher automatically displays little hints in yellow balloons, called Tippages,when it thinks you need a hint. The difference between ScreenTips and Tippages isthat ScreenTips tell you what something is; Tippages tell you how to dosomething.

To display the Tippages, Publisher must guess what you're trying to do; it doesn'talways guess right. If a Tippage tells you how to do something you don't want todo, just ignore it and continue working; Tippages vanish as soon as you do anythingin Publisher, regardless of whether you follow their advice.

Helpful Mouse Pointers

As you work on a pub, you will notice that your mouse pointer changes dependingon what you're doing. When you point to an object that you can drag to change thesize of something, for example, the pointer changes to the MOVE pointer (see Figure3.5).

Sometimes you must point very precisely to a particular part of an object to performa particular type of action, such as changing the size or shape of a picture. Thesehelpful mouse pointers, as they're called, tell you when you're pointing to the perfectspot to perform a particular action. You will learn more about helpful pointers inParts II, "Page Design," and III, "Text and Type."

FIGURE 3.5 Helpful mouse pointers tell you what you can do with your mouse at the spot at which you're pointing.

TIP: Publisher makes good use of Windows's pop-up menus, sometimes called context menus. You display a pop-up menu by pointing to something and then right-clicking--clicking your right mouse button rather than the usual left button. (If you're a lefty who's configured Windows so that you do most mouse operations with your right button, you click your left button to right-click.)

To Do: Explore the Interface

1. Open Publisher and close the Catalog to reveal Unsaved Publication.

2. Move the pointer up to the toolbar area, point to any button, and pause a moment. A ScreenTip appears and identifies the button.

3. Point to a button in the Object toolbar, and pause. A ScreenTip appears.

4. Point to a ruler, and pause. The pointer changes to a two-pointed arrow, and a tip appears and tells you that you can move the ruler when pointing to it.

Using Toolbars

You do most of your Publisher work with three main toolbars, whose buttons youwill learn about and use as you move through this tutorial:

  • Standard--The Standard toolbar includes all the basic housekeeping buttons such as Open, Save, and Print.

  • Formatting--The Zelig of toolbars, Formatting transforms itself to please you. This toolbar always contains buttons for formatting pages or objects, but its buttons change depending on what you're doing. Click on text in a pub, and the Formatting toolbar shows tools for formatting text. Click on a picture, and the Formatting toolbar shows a different set of buttons for formatting pictures.

  • Objects--The Objects toolbar shows tools for creating and manipulating objects in your pub.

TIP: If you work in Publisher with your display configured for 640x480, or if you overlap toolbars (as you learn to do shortly), some buttons at the right end of the toolbar might be hidden because there's not enough room for them.
When any buttons are hidden, a More button (a double arrow, just like the More button at the bottom of a menu) appears. Click the More button to reveal the hidden toolbar buttons.

The first time you use Publisher, the Object toolbar rests along the left sideof the Publisher window, and the other two toolbars reside in the toolbar area (withthe Standard toolbar on top). That's a good setup in which to learn, so you've noreason to change it now.

But one day, you might work on a project that's so large or complicated that youwant to free up more screen area for the workspace. Or you might want to move a toolbarto a location you find more convenient. As you learn next, you can move any toolbar,and you can hide toolbars (except for the Objects toolbar, which moves but can'thide) to free up more workspace within the Publisher window.

NOTE: You will notice that some toolbar bu ttons appear faded and colorless, as if covered in fog. Such buttons are temporarily grayed out because you're engaged in an activity for which they're irrelevant. Publisher grays out irrelevant buttons to help you focus on those that are useful to the task at hand.

Moving Toolbars

Using the drag and drop process, you can position any or all of the toolbars inthe toolbar area (and choose their order, top to bottom). You can also "float"any toolbar (so it can appear in a box in any handy spot on the workspace), and youcan move any toolbar to a side of the window, or the bottom (see Figure 3.6).

At the left end of each toolbar in the toolbar area (or the toolbar's top, whenthe toolbar is on a side of the window), a vertical bar appears (see Figure 3.6).To move the toolbar, you click on the bar, hold down the mouse button, and then dragin one of the following ways:

  • Drag a short way up or down, and then drop, to change a toolbar's place in the top-to-bottom order of toolbars in the toolbar area.

  • Drag into the workspace, and then drop, to float the toolbar.

  • Drag all the way to a side or the bottom, and then drop, to position the toolbar there. (Be careful when dragging to the bottom not to release on top of the Windows taskbar.)
FIGURE 3.6 Any toolbar can reside in the toolbar area, float, or rest on a side or bottom of the window.

When a toolbar is floating, you can move it by clicking its title bar, holdingthe mouse button, and dragging to a new position and dropping in the following ways:

  • Restore a floater to the toolbar area by dropping it there.

  • Drag all the way to a side or the bottom, and then drop, to position the toolbar as a single row there.

Hiding a Toolbar or the Status Bar

To hide a toolbar (except for Objects) or the status bar, choose View, Toolbarsto display the Toolbars menu. In the menu, the currently displayed toolbars havecheck marks next to them. To hide a toolbar, click on its name in the menu. To redisplayit later, return to the Toolbars menu and click on it again, restoring the checkmark.

TIP: Do you suffer from too-tiny toolbar buttons?
If you work on a small monitor or run Windows at high resolution (or both), you might find that Publisher's toolbar buttons look awfully small. Too-tiny buttons are not only hard to identify, but also tricky to point to and click.
To get bigger buttons, choose View, Toolbars, Options to display the Toolbar Options dialog box, and then click on the check box for Large Icons.

Zooming In, Zooming Out

With most pubs, it is not practical to always display the pub at its actual, printedsize while working on it.

For one thing, the printed size of many publications is much larger than the actualmeasurements of the Publisher workspace on your monitor--so at full size, you can'tsee the whole pub at once to evaluate its overall appearance. For another, even ifyou can display a particular pub full size, you will often need to magnify a portionof it to do close, careful work, such as dealing with small text.

You enlarge or reduce the onscreen appearance of your pub by changing the zoomfactor. Not e that changing the zoom factor affects only the size at which yourpub is represented onscreen; zooming has no effect on the actual, printed size.

NEW TERM: Zoom factor, often shortened to just zoom,describes the extent to which your pub's appearance is magnified or reduced onscreen.A zoom factor of 100% means that the pub appears onscreen at roughly its printedsize.

Zoom factors higher than 100% indicate that the pub is shown larger than its actualsize; zoom factors below 100% indicate that the pub is shown smaller than actualsize.

Increasing the zoom is often called zooming in, because it makes the pubappear larger, as if you had moved your eyes closer to it. Zooming out--decreasingthe zoom factor--makes a pub appear farther away.

NOTE: Because of the variability among computer monitors, Publisher can't determine how to display your pub at exactly its actual size. A zoom of 100% is a best guess, ballpark stab at representing actual, printed size.

Changing the Zoom Factor from a Menu

The current zoom factor is displayed as a percentage in the Page & Zoom toolsarea near the bottom of the window. You can also visually judge the effects of thecurrent zoom by looking at the rulers. When the zoom factor is 50% (half-size), oneinch on the rulers looks like a half-inch. At 200%, an inch on the rulers looks liketwo inches.

You can change the current zoom factor from the Zoom menu, which you display ineither of two ways:

  • Choose View, Zoom.

  • On the Standard toolbar, open the Zoom list, as shown in Figure 3.7.
F IGURE 3.7 The Zoom menu, displayed from the Standard toolbar.

Two choices in the Zoom menu automatically adjust the zoom factor based on thesize of your pub:

  • Whole Page--This setting adjusts the zoom so that the full page can be seen all at once, without scrolling.

  • Page Width--This setting adjusts the zoom so that the full width of the page can be seen all at once, without horizontal scrolling. Depending on the shape of the pub, you might still need to scroll up and down. Page width is a handy zoom factor for working with text that runs the full width of a page, as in a book.

Rather than choosing Whole Page or Page Width, you may select an exact zoom factorfrom the menu, from 10% (one-tenth actual size) to 400% (four times actual size).

NOTE: Any time you open a publication, or create a new one, it always starts out at the Whole Page zoom setting, calculated to make the whole pub visible in the workspace at once.

Choosing What to Zoom

Often, when zooming in, and sometimes when zooming out, the part of the documentyou see after zooming isn't the part on which you wanted to work. You are then forcedto scroll around to bring the desired area into view.

The Zoom In and Zoom Out buttons on the Standard toolbar solve this problem bymaking the spot you click the center of the zoomed image.

To use Zoom In or Zoom Out, click on the general spot within your pub that youwant to be at the center of what you will see after you zoom. Then, click Zoom Inor Zoom Out, and the zoom factor increases (if you're using Zoom In) or decreases(Zoom Out) by one level of the choices in the Zoom menu (peek back at Figure 3.7).The spot you clicked appears at the center of your screen.

To Do: Play with Zoom

1. Open Publisher and close the Catalog, to reveal Unsaved Publication. Note that Unsaved Publication starts out at the Full Page zoom setting.

2. On the Standard toolbar, click the arrow on the Zoom list. The Zoom menu opens.

3. Choose Page Width. Unsaved Publication is magnified so that its width fills the workspace.

4. Open the Zoom menu again, and choose 10%. Unsaved Publication looks as though it shrank to postage-stamp size.

5. Return to Whole Page zoom.

Getting Help

The aforementioned ScreenTips and Tippages are a form of help, but they offerno more than object identification and the occasional hint. For more detailed answersto your questions, you need real help text, the kind you can get in Publisherfrom three sources: The "Assistant," the Help index, and Microsoft's Internet-based,online help.

Asking the "Assistant" for Help

If you've used Publisher 98 or any program in Office 97 or Office 2000, you'veprobably already met the "Assistant," who also pops up in Publisher 2000.

The Assistant is a little animated cartoon character that appears in a small window(see Figure 3.8), supplies quick access to help text, and sometimes supplies unsolicitedadvice. Some folks love the Assistant, others shut him off to shut him up. It's yourcall.

  • To open the Assistant, choose Help, Show the Office Assistan t.

  • To move the Assistant, drag him as you would a floating toolbar, and drop him in a spot where he's out of your way.

  • To close the Assistant, choose Help, Hide the Office Assistant.
FIGURE 3.8 Click on the Assistant to display its What would you like to do? balloon.

While the Assistant is open, it offers context-sensitive help--anotherway of saying it monitors your activities and tailors its suggestions to what itthinks you're doing. From time to time, it might automatically display a hint relatedto what you're doing, even if you don't ask. You can follow the Assistant's adviceor click on the Close button that appears with the hint to ignore it and get backto work.

You can also ask the Assistant to help you. You begin by clicking the Assistantto display its What would you like to do? balloon. (To close the balloonlater, click anywhere in your pub.) Then ask for help in any of the following ways:

  • At the top of the balloon, the Assistant might show a short list of help topics it guesses relate to what you're currently doing. Choose an item to display the help text.

  • Type a simple question in the box provided, such as How do I print? Then click the Search button. The Assistant displays a short list of options relating to your question.

  • Click the Tips button to display a tip related to what you're doing.

TIP: Not that it matters, but you can change the Assistant's cartoon character from the playful paper clip to any of several animated alternati ves, including a grumpy Albert Einstein and a doggy with a superhero cape. (I am not making this up.)
Click on the Assistant to open its balloon, and then click on the Options button. The Office Assistant dialog box opens. (Observe that this dialog box offers a variety of options for customizing the Assistant's behavior.)
Choose the Gallery tab, and then click the Next button to flip through the available characters. When you see one you like, click OK.

Consulting the Help Facility

The Publisher Help facility (see Figure 3.9) provides access to old-fashioned,detailed help text for almost any Publisher activity.

To display the Help facility, you must first close the Office Assistant (if it'sopen). Then press your F1 key or click the Microsoft Publisher Help button on theStandard toolbar. Then click the Show button at the top of the Help window to revealthree tabs on which you can get help:

  • The Contents menu starts off with a list of broad topics. Click on a topic, and you get another list of more specific choices. Keep clicking, and eventually you will reach the help text you need(see Figure 3.9).
FIGURE 3.9 Use the tabs in the Help facility to find and display help text for any topic.

  • In the Answer Wizard tab, type a question, and a list of topics appears that might hold your answer. Click a topic to read help text about it.

  • In the Index tab, you type a keyword--a word relating to the topic--in the box at the top of the Index; the Index presents a list of topics at the bottom of the tab. Click a topic to read help text about that topic.

After using the Contents, Answer Wizard, or Index, you can close all the tabs(but leave the Help facility open) by clicking on the Hide button on the status bar.To close the Help facility, click the X button in its upper-right corner.

TIP: What's This? is a very handy, little-used help feature of many Windows programs, Publisher included. While working in any dialog box, you can use What's This? to display a description of any box, button, or other item on the dialog, to learn how to use that item.
To use What's This?, click the tiny question mark button (?) that appears in the upper-right corner of nearly all dialog boxes. (The pointer turns into a question mark.) Then point to the item you want to know more about, and click.

Getting Extra Help from the Internet

If you have an Internet account and a Windows Web browser (such as Internet Exploreror Netscape Navigator) set up on your PC, you can get help, tips, updates, and morefrom Microsoft's Publisher Web site. To reach the site, choose Help, Microsoft PublisherWeb Site. Your browser should open automatically and go to the site.

If your PC is not configured so that your browser opens automatically, you canreach the Publisher site by pointing your browser to its address:

Customizing Publisher

Right now is a good time to discover that you can customize many aspects of Publisher'sbehavior to fit the way you work. However, it's not yet a good time to actually customizePublisher.

Publisher comes pre-configured to meet the needs of beginners, so it is best toleave the customization settings alone until you gain enough experience to make smartchoices about what to change. As you move through this tutorial, the Options dialogbox will be referred to from time to time, pointing out customization options thataffect the task at hand.

That said, you will find Publisher's customization settings on the Options dialogbox (see Figure 3.10), which appears when you choose Tools, Options.

FIGURE 3.10 Choose Tools, Options to open Publisher's customization settings.

The Options dialog box is made up of the following four tabs:

  • General--Contains options for customizing the general behavior of Publisher, such as whether the Catalog appears automatically when you open Publisher, or whether adaptive menus are used

  • Edit--Contains options for customizing editing activities

  • User Assistance--Contains options for customizing help features, such as choosing whether Tippages appear

  • Printing--Contains options for printing on your local printer (see Hour 8, "Printing Proofs")

To customize, you choose from among settings on the tabs, most often adding orclearing check marks. On the User Assistance tab, for example, change the numberfor minutes between reminders to choose the number of minutes AutoSave waits beforereminding you to save. To disable AutoSave so that no reminders appear, clear thecheck box next to Remind to save publication.


If you have a background with any Windows word processor (especially Word), Publisherprobably feels pretty familiar to you. But even if you're new to such programs, youhave discovered in this hour how simple--and helpful!--Publisher's interface is.You're ready at last to apply that understanding to starting a pub, as you do inthe next hour.


The following workshop helps solidify the skills you learned in this lesson.


Q. In Windows, my taskbar is configured to the auto-hide setting, so that it pops up whenever I move my mouse to the bottom of the screen. So when I go to the bottom of Publisher to click a button on the status bar, the silly Windows taskbar jumps up and gets in my way. How can I fix this?
A. You can beat this by moving your mouse carefully. The taskbar doesn't pop up until the pointer reaches the absolute bottom of the screen. But you needn't go that far to click a button on the status bar. When moving to the status bar, just be careful to stay above the very bottom of the screen, and the taskbar won't intrude.
To disable auto-hide, right-click on an empty area of the taskbar, and choose Properties from the pop-up menu. On the Taskbar Properties dialog box that appears, clear the check mark next to Auto hide. To make the Publisher window sit above the taskbar (so the taskbar is always available), check the Always on top check box. To enable Publisher to fill your screen entirely (covering the taskbar), clear the Always on top check box.


Take the following quiz to see how much you have learned.


1. Which of the following lists types of help that Publisher provides?
a. Tippages, ToolTips, screenblurbs, and the Helper Man
b. Friendly help, surly help, co-dependent help, unreliable help
c. Web help, free help, pay-per-use help
d. Tippages, ScreenTips, Helpful Pointers, and the Assistant

2. When you lower the zoom factor, your pub appears to be

a. Dimmer
b. Farther away
c. Smarter
d. Closer

3. To show all items in a menu or toolbar when some are hidden:

a. Ask nicely.
b. Click the More button (the double arrow), which appears at the bottom of a menu or at the right end of a toolbar whenever items are hidden.
c. Click the Else button (the double helix), which appears at the bottom of a menu or at the right end of a toolbar whenever items are hidden.
d. Click the And button (the purple pimpernel), which appears at the bottom of a menu or at the right end of a toolbar whenever items are hidden.


1. (d) Some parts of the other choices are correct, but only (d) contains only legit Publisher help types.

2. (d) Lowering the zoom, or "zooming out," makes a pub look farther away; raising the zoom, or "zooming in," makes it look closer.

3. (b) Click the double arrow (More) to see it all.


Don't change anyt hing yet, but explore the customization options on the Optionsdialog box (Tools, Options). Use the What's This? technique you discovered in thishour to learn more about each option. By studying the options now, you will developan awareness of how the current settings affect your Publisher experience, and youcan begin considering how you might want to change the settings later.

Table of Contents



Hour 1. Preparing for Publisher 2000.
Where Do You Get Publisher? What's Included? What Hardware Do You Need? What Else Do You Need? Summary. Workshop.

Hour 2. First Steps: Open, Close, and Save.
Opening Publisher and Closing the Catalog. Saving Your Work. Opening a Pub You've Saved. Closing Publisher. Closing a Pub. Summary. Workshop.

Hour 3. Tools, Views, Menus, and Measures.
Getting the Lay of the Land. Using Publisher's Unusual Menus. How Publisher Shows You What's What. Using Toolbars. Zooming In, Zooming Out. Changing the Zoom Factor from a Menu. Choosing What to Zoom. Getting Help. Customizing Publisher. Summary. Workshop.

Hour 4. Starting a New Publication.
Starting Your Personal Information Sets. Wizarding Up a Layout—Fast! Starting a Layout Solo. Converting a Different Document into a Pub. Using Old Pubs to Make New Ones. Summary. Workshop


Hour 5. Fitting Page to Paper.
Choosing Basic Layout and Paper. Setting the Print Area and Guides. Using “Special Paper” . Summary. Workshop.

Hour 6. Arranging Frames and Columns.
What's a Frame? Adding New Frames. Changing Frames. Guiding PagePositioning with Ruler Guides. Making Frames “Snap to” Ruler and Grids. Layering Objects. Making Columns. Inserting Design Gallery Objects. Summary. Workshop.

Hour 7. Planning for Multiple Pages: Headers, Footers, and Backgrounds.
Making a Multipage Pub. Creating Mirrored Spreads. Adding Stuff to the Background. Creating Headers and Footers. Adding Page Numbers. Summary. Workshop.

Hour 8. Printing Proofs.
Where's the Printer? Setting Up to Print Locally. Printing Locally. What to Do When Paper Size and Pub Size Differ. Using Advanced Print Options. Improving the Match between Screen and Printer. Letting Publisher Help You Solve Printing Problems. Summary. Workshop.


Hour 9. Getting the Words into Your Publication.
Adding Personal Information Set Info to a Pub. Selecting Text. Adding a Story to a Text Frame. Undoing Typing and Editing Goofs. Editing Text. What If the Story Doesn't Fit in the Frame? Summary. Workshop.

Hour 10. Dressing Up Your Words.
Fun with Fonts. Applying Attributes: Bold, Italic, and Underlining. Typing Special Characters (Symbols). Adding a Big First Letter (“Drop Cap” ). Summary. Workshop.

Hour 11. Shaping Text in Its Frame.
Selecting Paragraphs. Aligning Paragraphs. Working with Tabs. Indenting Paragraphs and Making Lists. Making Tables. Summary. Workshop.

Hour 12. SpellChecking and other Text Tools.
Fixing Text as You Go. SpellChecking. Putting Hyphens Where You Want 'Em. Find and Replace. Summary. Workshop.


Hour 13. Getting Graphics.
All About Art. Borrowing Pictures from the Clip Gallery. Using Pictures from Elsewhere (Anywhere!). Adding Pictures from a Scanner or Digital Camera. Working a Picture into the Layout. Summary. Workshop.

Hour 14. Creating WordArt and Drawings.
Making Words into Art. Drawing Shapes and Lines. Summary. Workshop.

Hour 15. Snazzing Up Frames with Effects and Fine-tuning.
Adding Borders. Adding a Simple Box Border. Rotating Frames. Grouping and Ungrouping Objects. Wrapping Text Around Pictures. Summary. Workshop. Q&A.

Hour 16. Controlling Color.
What's the Big Deal About Color? Choosing a Color Scheme. Coloring Objects. Recoloring a Picture. Summary. Workshop.


Hour 17. Setting Up for a Printing Service.
Planning for Printing. Choosing a Commercial Print Driver. Preparing a Pub for a Printing Service. Summary. Workshop.

Hour 18. Working with Proofs.
Asking Publisher to Critique Your Pub's Design. Watching for Widows and Orphans. Where Do Stories End? Nudging Frames. Checking Symbols. Fixing Photos. Working with Printer Proofs. Summary. Workshop.

Hour 19. Creating and Printing Mass Mailings.
Step 1: Creating a Data Source. Step 2: Attaching a Data Source to a Pub. Step 3: Inserting Fields. Step 4: The Big Merge. Summary. Workshop.

Hour 20. Beyond Publisher: Exploring Other Desktop Publishing Tools.
Page Layout Programs. Draw and Paint Programs. Photo-Manipulation Software. Summary. Workshop.


Hour 21. Understanding Online Publishing.
Understanding Web Pages. How's a Web Page Different from a Pub? Installing Internet Explorer 5 and the Web Publishing Wizard. Summary. Workshop.

Hour 22. Creating a Web Page in Publisher.
Understanding the Weird, Wonderful Way Publisher Webs. Wizarding Up a Web Page. Choosing Properties for Your Page. Evaluating Your Page. Previewing the Page. Wizardless Ways to Start Web Pages. Designing for Different Resolutions. Summary. Workshop.

Hour 23. Adding Links, Motion, and Other Web Goodies.
Adding Links. Adding Mondo Multimedia. Choosing Background Colors and Textures. Understanding Forms. Summary. Workshop.

Hour 24. Putting Your Page on the Web.
Getting a Home for Your Page: Server Space. Saving Your Web Page. Running the Web Publishing Wizard. Announcing Your Page. Summary. Workshop.


Appendix A. Internet Resources for Publisher Users.
Microsoft's Publisher Page. Printing Services and Directories of Services. General DTP Pages. Clip Art. Fonts. Web Authoring.


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