Taking Minutes of Meetings

Taking Minutes of Meetings

by Joanna Gutmann

Paperback(Fourth Edition)

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Taking Minutes of Meetings by Joanna Gutmann

Do you know how to set up a meeting?

Are you anxious about taking notes and sifting out irrelevant information?

Do you know how to write up your minutes and decide on layout?

Taking Minutes of Meetings explains the functions of minutes, how to take them accurately, and how to listen and summarise. Reliable, accessible advice is given on:

arranging a meeting

preparing the agenda

preparing yourself and the meeting environment

attending the meeting

writing up the minutes

choosing a suitable style, structure and layout

selecting action points

using the correct business English

This practical guide will increase your confidence and help you to master key skills, enabling you to take minutes of meetings efficiently and effectively.

Product Details

ISBN-13: 9780749475796
Publisher: Kogan Page, Ltd
Publication date: 10/28/2016
Series: Creating Success Series
Edition description: Fourth Edition
Pages: 208
Sales rank: 352,686
Product dimensions: 5.40(w) x 8.40(h) x 0.60(d)

About the Author

Joanna Gutmann is a freelance training consultant specialising in office communication. She has a background in secretarial work, and is a member of the Chartered Institute of Personnel Development (CIPD). You can visit her website at http://www.joanna-gutmann.co.uk/ . To download Joanna's handy app for help with punctuation, visit: http://www.joanna-gutmann.co.uk/dotsandsquiggles/

Table of Contents

Introduction 1

1 Background 5

Cycle of a meeting 7

The participants 10

2 Arranging a meeting 14

Who will attend 15

Administiation 16

3 Sections of a meeting 21

4 Agenda 29

Agenda styles 31

5 Personal preparation 43

6 Creating the right environment 49

7 Attending the meeting 53

8 Taking notes 63

The message, not the words 70

9 Structuring notes 75

10 Writing up the minutes 85

11 The minutes 89

Styles of minutes 106

Common questions about minutes 109

Useful words for minutes 114

12 Recording decisions and actions 115

13 Layout and numbering 123

Layout 123

Numbering 127

Look at the picture 119

14 Impact of the Freedom of Information Act on minutes 130

Exempt information 131

Impact on meeting papers 131

Referencing meeting papers 131

Writing minutes 133

15 Business English for minutes 139

Sentences 139

Paragraphs 140

Plain English 140

Problem punctuation 141

16 Building confidence 145

What People are Saying About This

From the Publisher

"Gutmann carefully explains every aspect of the [minute-taking] process... You will find it to be an indispensable reference if you are assigned to take the minutes."

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Taking Minutes of Meetings 3.3 out of 5 based on 0 ratings. 3 reviews.
Guest More than 1 year ago
The unsung hero of any corporate meeting is the minute-taker, quietly and diligently recording the decisions, big and small, that fuel the engines of business. Minute-taking is not simply the process of scribbling notes on a pad. A skilled minute-taker distills lengthy discussions down to their essential messages, and creates order and harmony from the often discordant process of reaching a consensus. Office communication consultant Joanna Gutmann carefully explains every aspect of the process, from setting up the meeting and distributing the agenda to taking notes and formatting the minutes. You will encounter quite a bit of redundancy if you read the book cover-to-cover, but we believe you will find it to be an indispensable reference if you are assigned to take the minutes.
Anonymous More than 1 year ago
Anonymous More than 1 year ago