Using Quickbooks and Quickbooks Pro 6.0

Using Quickbooks and Quickbooks Pro 6.0



Product Details

ISBN-13: 9780789716606
Publisher: Que
Publication date: 09/02/1998
Series: Using Series
Pages: 600
Product dimensions: 7.29(w) x 9.06(h) x 1.37(d)

Table of Contents

IGetting Started in QuickBooks
1QuickBooks Overview3
QuickBooks and QuickBooks Pro5
Changes in Version 66
Turning On Your QuickBooks Program7
Backing Up Your Data8
QuickBooks Reminders11
2Getting Help15
Using This Book for Help16
Using QuickBooks Help Index17
Using the Help Find Feature19
Using Qcards20
Using the How Do I? Button21
Getting Help on the CD-ROM22
Using Online Help23
Intuit Technical Support24
QuickBooks and Your Industry25
3Periodic QuickBooks Activities27
Performing Daily Activities28
Performing Weekly Activities31
Working with Payroll31
Performing Monthly Activities32
Performing Quarterly Activities33
Completing Annual Activities34
4Setting Up a Company in QuickBooks37
The Start Date38
Checklist for Setting Up New Business39
The EasyStep Interview40
Stopping and Restarting the Interview42
Moving Around in the Interview42
The General Section43
Upgrading from Earlier Versions of QuickBooks and Quicken43
New Users of QuickBooks44
Entering Company Information45
Setting Up Your Company Address47
Federal Identification Number47
First Month of the Year48
Choose a Tax Return49
Type of Business50
Save Your Work51
QuickBooks' Standard (Customized) Chart of Accounts52
Who Has Access to the Company File?53
Do You Have Inventory?54
Do You Want to Keep Track of Inventory in QuickBooks?55
Do You Collect Sales Tax from Customers?55
Selecting a Stylish Invoice57
Using QuickBooks for Your Payroll58
Making Estimates on Jobs60
5Setting Up Accounts, Inventory, Fixed Assets, and Payroll65
Setting Up Income Accounts66
Setting Up Expense Accounts68
General Information About Your Company's Income69
Setting Up Items70
Entering Opening Balances77
Setting Up Payroll86
6Entering Historical Information93
Checklist of Items Before You Begin94
Entering Historical Bills Received96
Entering Historical Invoices98
Entering Money Received100
Entering Bills Paid106
Entering Deposits Made107
Entering Payroll Transactions108
Entering All Other Payments Made110
7Chart of Accounts113
Understanding the Importance of Accounting114
What Is an Account?115
Types of Accounts115
Your Company's Liabilities118
Equity Is What Your Company Is Worth119
Income: Your Company's Bread and Butter122
Expenses Reduce Business Income123
QuickBooks Gives You a Standard List of Accounts124
Numbering Your Chart of Accounts129
Printing a Chart of Accounts List131
8Setting Up Services, Customers, and Suppliers133
Understanding Items134
Locating Items with Lists141
Working With Lists144
Quick Access to Editing146
Making Reports Based on Items156
Creating Reports from the Item List156
Customer, Vendor, and Employee Lists164
Customer, Job, and Vendor Type List168
Terms, Customer Messages, and Payment Method Lists169
9Separting Your Company into Logical Divisions175
What's a Class?176
Setting Up Classes176
Reporting on Classes181
IITaking Care of Business
10Job-Cost Estimating and Tracking185
Setting Up Jobs186
Optional Job Information188
Creating an Estimate191
Invoicing Against an Estimate194
Revising Estimates198
Reporting on Work in Progress198
11Invoicing, Monthly Statements, and Accounts Receivable201
Creating an Invoice202
Creating a Monthly Statement207
Tracking Accounts Receivable210
12Recording Income215
Receiving Payments for Your Invoices216
Receiving Cash218
Making Deposits220
Receiving Advances and Down Payments222
13Reporting Sales Tax225
Understanding How Sales Tax Works226
Getting Ready To Collect Sales Tax226
Creating a Sales Tax Item228
Charging Sales Tax to Customers232
Taxable Versus Non-Taxable Sales233
Tax-Exempt Sales233
Monthly Sales Tax Reports234
Paying Sales Tax236
14Keeping Track of Your Inventory237
What Is Inventory?238
Raw Materials, Work in Progress, and Finished Goods239
Determining the Average Cost of Inventory Items239
Using the QuickBooks Inventory Features241
Setting Up Inventory Items On-the-Fly241
Setting Up Inventory Items in General245
Editing Items245
Adding to Your Inventory245
Reports About Inventory248
Taking a Physical Inventory Count249
Adjusting Quantity and Value of Inventory Account251
Alternatives to the QuickBooks Inventory Feature252
15Purchase Orders, Accounts Payable, and Paying Bills257
Using Purchase Orders258
What's On Order?263
Tax-Exempt Purchases264
Receiving Goods265
Paying Bills268
Writing Checks in QuickBooks270
Printing Checks273
The QuickBooks Check Register275
Voiding Checks276
The Monthly Ritual of Bank Account Reconciliation277
16Managing Fixed Assets281
Why Do We Have to Use Depreciation?282
Accounting for Fixed Assets282
Calculating Depreciation283
Recording Depreciation287
Following the Audit Trail289
Selling Depreciable Assets290
Alternatives to QuickBooks for Fixed Asset Tracking291
17Entering Cash Transactions293
Forms of Cash294
Quick Cash Entry294
Daily Cash Summaries295
Cash Over or Short297
Depositing Cash300
Credit Card Payments from Customers300
IIIPaying Employees and Contractors
18Paying Employees and Contractors303
Determining Employees and Independent Contractors304
Gathering Payroll Information305
Paying Employees Versus Paying Independent Contractors309
QuickBooks Payroll and Employee Setup309
Setting Up Employees311
Updating Year-to-Date Amounts317
Updating Payroll Tax Tables321
19QuickBooks and Taxes341
Creating Checks to Pay Your Taxes343
Reports That Help With Tax Corrections361
Common Problems with Tax Figures365
Setting Up Advanced Earned Income Credit369
IVMaking QuickBooks Work for You
20Customizing QuickBook Forms373
Customizing a Form374
Moving and Resizing Fields383
Customizing Tips392
21QuickBooks' Reports and Graphs397
Standard Reports399
Commonly Used QuickBooks Reports400
Customizing Reports406
Printing Reports412
QuickBooks' Graphs414
22Setting Preferences421
Accounting Preferences422
Checking Preferences424
Finance Charge Preferences425
General Preferences427
Iconbar Preferences430
Jobs & Estimates Preferences432
Menus Preferences433
Payroll and Employees Preferences434
Purchases & Vendors Preferences437
Reminders Preferences439
Reports and Graphs Preferences440
Sales & Customers Preferences443
Sales Tax Preferences445
Tax 1099 Preferences447
Time Tracking Preferences448
VQuickBooks Meets the 21st Century
23Going Online with QuickBooks451
Common Questions About QuickBooks and Online Banking452
Preliminary and Precautionary Steps453
After Your Account is Activated455
Setting Up QuickBooks' Internet Connection455
Using QuickBooks Online Interview457
Going Online with a New Account462
Making an Online Payment465
Sending an Online Message468
Sending a Payment Inquiry469
Transferring Money Between Accounts Online470
Obtaining a Report on Online Transactions471
QuickBooks Online Payroll Service472
QuickBooks' Online Resources472
24Online Web Information477
Poking Around on the Web478
Visiting the QuickBooks Home Page on the Web479
Useful Business Resources479
Taxes and Accounting482
Laws and Regulations483
What's in the News?483
Odds and Ends485
VIGetting the Most from QuickBooks
25QuickBooks and Time Tracking489
QuickBooks Timer Overview491
What You Need to Run the QuickBooks Timer492
Getting Ready to Use the Timer492
Using an Activity Template501
Exporting Timer Data to QuickBooks501
Opening Timer Data in QuickBooks502
Creating Install Disks for the Timer505
Getting Your Employees Up to Speed with the Timer506
Backed Up and Condensed Timer Data507
Viewing and Editing Timer Data in Detail509
What Is a Budget?512
Creating a Budget513
The First Year of Business513
Creating Budget Reports516
27Forecasting Your Financial Future with QuickBooks521
Understanding the Types of Forecasting522
Utilizing a Sales Forecast523
Preparing Forecasts525
Backing Up Your Company Files534
Working with Passwords and User Access535
Year-End Protection: Closing Your Books540
29Income Taxes543
Preparing Quarterly Estimated Taxes544
Assigning Tax Lines546
Tax Reports547
Tax Forms550
Tax Software Programs551
Non-Tax-Related Transactions552
Hiring a Pro553
Installation of QuickBooks557
Hardware and Software Requirements557
Performing the Installation558
Installing from Floppy Disks560
Sharing QuickBooks on a Network561
Network Requirements561
Performing the Installation561
Transfering Data Between QuickBooks and Other Applications565
Using QuickBooks with Quicken565
Using QuickBooks with Your Favorite Program567
Exporting Data to Excel567
State Revenue Agencies569

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