The Event Manager's Bible 3rd Edition: The Complete Guide to Planning and Organising a Voluntary or Public Event

by D.G. Conway

Overview

Anyone responsible for organizing a voluntary or public event will want to do it safely and well, complying with the legislation relating to different aspects of their event. This book will help you to research, plan, organize, manage and deliver any event, match, show, tournament or function that will be attended by more than a handful of people.

You may be running a gymkhana, fete, fun run, steam fayre, half marathon, carnival, school sports day, jumble sale, tennis tournament, car boot sale, model aircraft show or even a huge pop festival or Formula 1 car race. Whatever it is, the principles are the same. As event manager you will need to research, plan, liaise with authorities, obtain permissions and licences, comply with legal requirements and then deliver the event to the public.


Contents: 1. Introduction; 2. The event manager; 3. The event objective; 4. Planning the event; 5. Health & safety; 6. Type of event; 7. When to run the event; 8. Defining your target audience; 9. Audience size; 10. Advertising; 11. Event attractions; 12. Event requirements; 13. Accommodation and services; 14. Event site; 15. Traffic management; 16. Sign posting; 17. Permissions; 18. Car parking; 19. Radio communications; 20. Staffing; 21. First aid; 22. Security; 23. Insurance; 24. Emergency and normal procedures; 25. Formal presentation; 26. Event manager's manual; 27. Money; 28. Accounts; 29. Video diary/evidence; 30. Setting up; 31. Site maintenance; 32. Strip down/clear up; 33. Final debrief &; 34. Final report; 35. Conclusion; Annex A; Annex B; Index.

Product Details

ISBN-13:	9781472143464
Publisher:	Little, Brown Book Group
Publication date:	02/04/2020
Pages:	336
Product dimensions:	6.00(w) x 9.25(h) x 1.00(d)

About the Author

Normal0falsefalsefalseEN-USX-NONEX-NONEMicrosoftInternetExplorer4 Des Conway first became involved in event planning and managing in 1980. He has over 30 years' experience in the security field, serving as a police officer, working in government security and as a security consultant.

Table of Contents

1 Introduction 1

2 The event manager 11

Selecting and nominating one person with ultimate responsibility and authority for delivering the event.

3 The event objective 13

How to generate a clear definition of what you are trying to achieve and the ultimate objective of the event.

4 Planning the event 16

The necessity of detailed investigation and planning.

5 Health and safety 20

Ensuring your moral and legal obligation to deliver a safe event, at which everyone concerned has safety as a primary concern.

6 Type of event 40

Consideration of the type of event you can successfully organise and run.

7 When to run the event 48

Some critical considerations in deciding when to run your event.

8 Defining your target audience 52

The importance of defining your target audience, which is critical to many other decisions and arrangements for the event.

9 Audience size 56

Establishing a projected event size, in terms of numbers attending.

10 Advertising 65

A look at the specialist area of advertising, specific to the organisation and running of an event, to help you decide how to advertise at least cost, with greatest benefit.

11 Event attractions 72

Establishing which attractions to supply at the event, after consideration of the investigations and plans set out above.

12 Event requirements 79

Investigating, researching, listing and discussing what you need in order to deliver the event - from cash bags to fence posts and signs to security.

13 Accommodation and services 86

Consideration of the elements of accommodation and services that are common to all types of event.

14 Event site 95

The importance of defining the criteria for an ideal site and how to decide on the suitability of a known site.

15 Traffic management 116

The art of organising the safe and timely arrival and departure of a large number of vehicles to and from one site.

16 Sign posting 125

Legal restrictions on sign posting and the critical need for sign posting for all aspects of the event.

17 Permissions 141

The importance of thoroughly investigating and obtaining the necessary permissions for the event from relevant groups, organisations and authorities.

18 Car parking 152

The potentially disastrous effect of badly planned and executed car parking.

19 Radio communications 167

The benefits of radio communications at larger events.

20 Staffing 172

The roles that need to be filled and the importance of organising, training and managing staff.

21 First aid 193

A look at the specialist area of first aid, and how medical cover requirements vary depending on event type, size and location.

22 Security 201

A brief discussion of event security, which can be a significant issue at some events.

23 Insurance 208

The types of insurance that may be available and required.

24 Emergency and normal procedures 211

The need for established procedures to efficiently organise, plan and run the event, including normal and emergency procedures, so that staff members know what they should be doing under all circumstances.

25 Formal presentation 227

Presenting plans and proposals to the authorities to seek formal licensing and or written approval to run the event.

26 Event manager's manual 234

The documents that need to be available to the event manager and other staff or authorities during the event.

27 Money 239

The significant problems associated with handling quantities of money, including administration and risk.

28 Accounts 250

The need to keep track of and control income and expenditure.

29 Video diary/evidence 253

Use and benefits of a video diary in the planning and organisation of the event.

30 Setting up 256

The importance of a structured method of setting up the site and attractions for the event.

31 Site maintenance 262

The need for ongoing maintenance and reviews of the site and facilities during the event.

32 Strip down/clear up 266

Areas for consideration and some simple methods for executing this important phase.

33 Final debrief 275

A review of the benefits of the format, method and goals of a final debrief.

34 Final report 279

A discussion and review of the format and benefits of a standardised final report.

35 Conclusion 283

Annex A 285

Annex B 301

Index 313