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Wedding Planner NOTEBOOK
Planning Your Wedding Made Easy
By Vera Tanger
iUniverse, Inc.
Copyright © 2012 Vera Tanger
All right reserved.
ISBN: 978-1-4759-2631-6
Chapter One
IDEAS for my WEDDING
Ideas for my Wedding
See something you like? Write it down for further reference, gather clippings, and make a note of good websites. When attending others' events, observe routines and put those you might use in writing. Every good idea counts.
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MUSIC
Music
Note song titles and composers to start compiling the different playlists needed for this special day. Also note each event and the music required: the ceremony, the reception, and the dance party—never forgetting your unique song and the first dance.
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QUESTIONS for SUPPLIERS
Questions for Suppliers
Looking for the right supplier and finding out about his or her professional competence is important and a guarantee for success. Bring up every question you may think necessary, confirm details, negotiate wisely, and write down the answers or get those answers in writing from the supplier.
Bridal Boutique
Name of boutique: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years have you been in business? ______________________________________________________
What are your hours of operation? ______________________________________________________
Are appointments needed? ______________________________________________________
How long do appointments last? ______________________________________________________
Is there a fee for trying on dresses? ______________________________________________________
How many people can I bring along? ______________________________________________________
How long will it take for the dress to be made? ______________________________________________________
Do you offer any discounts or giveaways? ______________________________________________________
What major bridal gown lines do you carry? ______________________________________________________
What are their price ranges? ______________________________________________________
Do you carry bridal shoes? ______________________________________________________
What are their price ranges? ______________________________________________________
Do you dye shoes to match outfits? ______________________________________________________
Do you carry outfits for the mother of the bride? ______________________________________________________
Do you carry bridesmaids' gowns? ______________________________________________________
Do you carry tuxedos and morning coats or men's suits? ______________________________________________________
Do you carry outfits for the flower girl and ring bearer? ______________________________________________________
Do you offer in-house alterations? If not, do you have any recommendations? ______________________________________________________
How many fittings will I need? ______________________________________________________
What do I need to bring for the fitting session? ______________________________________________________
Are coordinating accessories available? ______________________________________________________
What is the estimated date of delivery for my gown? ______________________________________________________
What exactly is included? ______________________________________________________
Are there any additional fees? ______________________________________________________
How much is the deposit? ______________________________________________________
What is the payment policy? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Are credit cards accepted? ______________________________________________________
Caterer
Name of catering company: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years have you been in business? ______________________________________________________
What percentage of your business is dedicated to wedding receptions? ______________________________________________________
Do you have liability insurance? ______________________________________________________
Is my date available? ______________________________________________________
What is the ratio of servers to guests? ______________________________________________________
What are your extra time fees? ______________________________________________________
How do your servers dress for wedding receptions? ______________________________________________________
What menus are available? ______________________________________________________
Can menus be mixed and matched and/or adapted to fit within our budget? ______________________________________________________
Do you offer a menu tasting service, and is there a charge? ______________________________________________________
What is the price range for: ______________________________________________________
Seated lunch or dinner? ______________________________________________________
Buffet lunch or dinner? ______________________________________________________
Can you provide special meals (vegetarian, kosher, etc.)? If so, at what cost? ______________________________________________________
Are you licensed to serve alcohol? ______________________________________________________
What alcohol restrictions are there, if any? ______________________________________________________
Can we bring our own wine? ______________________________________________________
What is the corkage fee? ______________________________________________________
What is your bartending fee? ______________________________________________________
Are tables, chairs, table linens, glassware, and flatware included in your fee? ______________________________________________________
Are the table decorations included in your fee? ______________________________________________________
Are you providing table numbers and place cards? ______________________________________________________
When is the final guest count needed? ______________________________________________________
What exactly is included? ______________________________________________________
Are there any additional fees? ______________________________________________________
How much is the deposit? ______________________________________________________
What is the payment policy? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Are credit cards accepted? ______________________________________________________
What percentage of gratuity is expected? ______________________________________________________
Check and Verify Table linens and crockery Tables and chairs
Ask for Menus and prices
Schedule Menu tasting
Ceremony Site
Name of ceremony site: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
What is the minimum and maximum number of guests? ______________________________________________________
Is there parking space in the vicinity? ______________________________________________________
Is there handicap accessibility? ______________________________________________________
Is my date available? ______________________________________________________
When is the deadline for submission of needed documents? ______________________________________________________
When is my rehearsal to be scheduled? ______________________________________________________
Do vows need to be approved? ______________________________________________________
What is the ceremony site fee and payment policy? What is the cost breakdown? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Is there any liability insurance? ______________________________________________________
Is there a civic official available? If so, at what cost? ______________________________________________________
Are outside civic officials allowed? ______________________________________________________
Are there any restrictions on music choices? ______________________________________________________
Are any musical instruments available for our use? If so, at what cost? ______________________________________________________
Are there any restrictions for photographers/ videographers? ______________________________________________________
What floral decorations are available/allowed? ______________________________________________________
Can we bring our own florist to decorate the site? ______________________________________________________
Can we use rose petals, rice, fireworks, or confetti at the end of the ceremony? ______________________________________________________
Are candlelight ceremonies allowed? ______________________________________________________
Are any rental items necessary? ______________________________________________________
Decorator
Name of decorator: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years have you been in business? ______________________________________________________
What percentage of your business is dedicated to weddings? ______________________________________________________
Do you have liability insurance? ______________________________________________________
Can I see examples of your work? ______________________________________________________
How much time do you need to set up? ______________________________________________________
Will you be there on the day? ______________________________________________________
What are your set-up fees? ______________________________________________________
What exactly is included? ______________________________________________________
Are there any additional fees? ______________________________________________________
How much is the deposit? ______________________________________________________
What is the payment policy? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Are credit cards accepted? ______________________________________________________
Florist
Name of florist: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years have you been in business? ______________________________________________________
What percentage of your business is dedicated to weddings? ______________________________________________________
Do you have liability insurance? ______________________________________________________
Can I see examples of your work? ______________________________________________________
Do you have access to out-of-season flowers? ______________________________________________________
Will you visit my wedding site and make recommendations? ______________________________________________________
Can you preserve my bridal bouquet? ______________________________________________________
Will you set up the flowers at the ceremony and reception sites? ______________________________________________________
Do you rent vases and candelabras? ______________________________________________________
Can you provide silk flowers? ______________________________________________________
What other flower arrangements can you provide (centerpieces, large vases, ceremony decorations, etc.)? ______________________________________________________
Do you rent plants/flowers in a pot? If so, at what cost? ______________________________________________________
Will you make a sample bouquet and centerpiece? ______________________________________________________
How much notice do you need in order to confirm our order? ______________________________________________________
How long do you need to set up? ______________________________________________________
Is delivery included in the final cost? ______________________________________________________
What are your set-up fees? ______________________________________________________
What exactly is included? ______________________________________________________
Are there any additional fees? ______________________________________________________
How much is the deposit? ______________________________________________________
What is the payment policy? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Are credit cards accepted? ______________________________________________________
Music/Band/Soloist
Name of musician, band, and/or soloist: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years of professional experience do you have? ______________________________________________________
How many people are in your band? ______________________________________________________
What type of music do you specialize in? ______________________________________________________
Can I provide a playlist? ______________________________________________________
What type of sound system do you have? ______________________________________________________
Can you act as a master of ceremonies? ______________________________________________________
How do you dress for wedding receptions? ______________________________________________________
Can you provide a light and sound show? ______________________________________________________
Do you have a cordless microphone? ______________________________________________________
How many breaks do you take? How long are they? ______________________________________________________
Do you play recorded music during breaks? ______________________________________________________
What are your hourly fees? ______________________________________________________
What is the cost of a soloist? ______________________________________________________
What is the cost of a duo? ______________________________________________________
What is the cost of a trio? ______________________________________________________
What is the cost of a quartet? ______________________________________________________
Do you have liability insurance? ______________________________________________________
Does the band or soloist need a room to get changed? ______________________________________________________
How long do you need to set up? ______________________________________________________
What are your fees and for how many hours? ______________________________________________________
What is your cost for each additional hour? ______________________________________________________
What exactly is included? ______________________________________________________
Are there any additional fees? ______________________________________________________
How much is the deposit? ______________________________________________________
What is the payment policy? ______________________________________________________
What is the cancellation policy? ______________________________________________________
Are credit cards accepted? ______________________________________________________
Photographer/Videographer
Name of photographer/videographer: ______________________________________________________
Name and phone number of contact person: ______________________________________________________
How many years of experience do you have? ______________________________________________________
Do you have liability insurance? ______________________________________________________
Is my date available? ______________________________________________________
How long have you been photographing weddings? ______________________________________________________
(Continues...)
Excerpted from Wedding Planner NOTEBOOK by Vera Tanger Copyright © 2012 by Vera Tanger. Excerpted by permission of iUniverse, Inc.. All rights reserved. No part of this excerpt may be reproduced or reprinted without permission in writing from the publisher.
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