Microsoft 365 in easy steps: Covers Microsoft Office essentials

by Michael Price

Overview

Whether you are upgrading to Microsoft 365 from a previous version or using it for the very first time, Microsoft 365 in easy steps will take you through the key features so you can be productive straight away. In bite-size chunks, it shows how to:

Create reports, newspapers, cards and booklets

Calculate and manage financial matters

Perfect presentations and slide shows

Email, keep in touch and stay organized

Access notes anywhere on any device

Collaborate with others to work on documents

Packed with handy tips and time-saving shortcuts, Microsoft 365 in easy steps is a great investment for all Microsoft 365 users, whether you are new to the Microsoft 365 suite or just upgrading.

Covers Microsoft 365 and Office 2019.

Product Details

ISBN-13:	9781840789355
Publisher:	In Easy Steps Limited
Publication date:	05/25/2021
Series:	In Easy Steps
Pages:	240
Product dimensions:	7.20(w) x 8.80(h) x 0.70(d)

About the Author

Michael Price is an accomplished author, IT journalist and systems consultant with a wide experience of computing systems ranging from mainframes to personal computers. He's also a successful author with several best-selling In Easy Steps books to his credit, including earlier editions of Office in easy steps and Excel in easy steps.

Table of Contents

1 Introduction Microsoft 365 7

Microsoft Office 8

Ribbon Technology 9

What's Needed 10

Installing Microsoft Office 11

Start an Application 12

Application Start 14

The Application Window 15

Your OneDrive 16

Live Preview 18

Working with the Ribbon 19

Quick Access Toolbar 20

Office Document Types 21

File Extensions 22

Compatibility Mode 23

Convert to the Latest Office Format 24

2 Create Word Documents 25

Create a Word Document 26

Enter Text 27

Select and Copy Text 28

Save the Document 30

Correct Proofing Errors 31

Change Proofing Settings 32

Apply Styles 33

Outline View 34

Insert a Picture 36

Page Layout 38

Display in Columns 39

Word Count 40

Create a Table 41

Convert Text to Table 42

Paste Special 43

Print Document 44

3 Complex Documents 45

Start a Booklet 46

Choose Page Arrangement 47

Create the Structure 48

Import Text 50

Insert Illustrations 52

Add Captions 53

Table of Contents 54

Table of Figures 56

Insert Preface 58

Update Table of Contents 59

Decorate the Page 60

Templates 62

Publisher 64

Create a Publication 65

Print the Publication 66

4 Calculations 67

Start Excel 68

Enter Data 70

Quick Fill 72

Sums and Differences 74

Formatting 76

Rounding Up 78

Find a Function 80

Goal Seeking 82

Templates 84

5 Manage Data 85

Import Data 86

Explore the Data 88

Sort 89

Filters 91

Number Filters 92

Select Specific Data 93

Create a Chart 94

Import a List 96

Create a Table 97

Add Totals to Table 98

Computed Column 100

Table Lookup 102

Manage Data using Access 104

Add Records 106

6 Presentations 107

Start a Presentation 108

Expand the Slide 110

Insert a Picture 111

Apply a Theme 112

Animations 114

Run the Show 115

Other Views 116

Presenter View 118

Choose a Template 120

Use the Template 122

Print the Slide Show 123

Rehearse Timings 124

Save As Options 125

Package for CD 126

7 Office Extras 127

Office Tools 128

Database Compare 129

Office Language Preferences 130

Spreadsheet Compare 132

Microsoft Store Tools 134

Office Lens 136

Third Party Office Tools 138

Windows 10 Tools 140

OneNote 142

OneNote2016 144

8 Email 145

Starting Outlook 146

Your First Messages 148

Turn Off Reading Pane 149

Request a Newsletter 150

Receive a Message 152

Save All Attachments 154

Print the Message 155

Reply to the Message 156

Add Address to Contacts 157

Spam and Phishing 158

Create a Message 160

Insert a Signature 161

Message Tags 162

RSS Feeds 163

9 Time Management 165

Outlook Calendar 166

Schedule an Appointment 167

Change Appointment Details 168

Recurring Appointments 169

Create a Meeting 170

Respond to an Invitation 172

Add Holidays 174

Report Free/Busy Time 176

Schedule a Meeting 177

Creating Tasks 178

Assigning Tasks 180

Accepting Task Requests 181

Confirming the Assignment 182

Outlook Notes 184

Journal 186

10 Manage Files and Fonts 187

Device Setup 188

Library Location 190

Finding Files 191

Recent Documents 193

Change File Type 194

XML File Formats 195

Save As PDF or XPS 196

Fonts in Office 198

Create and Run ListAIIFonts 200

Document Recovery 202

11 Up-to-Date and Secure 203

Office Updates 204

Apply Updates 206

Change Settings 207

Office Help 208

Explore Help Topics 209

Developer Tab 210

Remove Personal Information 212

Protect Your Documents 214

Restrict Permission 216

Trust Center 218

12 More Office Apps 219

Office Applications 220

Microsoft Forms 221

Project 222

Visio 224

Microsoft Sway 226

Office Online 228

Office for iOS 230

More Office Mobile 232

Index 233