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Simplify Your Life: Get Organized and Stay That Way

Simplify Your Life: Get Organized and Stay That Way

by Marcia Ramsland, Women of Faith

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Is it really possible to simplify your life? The answer is a resounding "yes," if you know the necessary steps to unclutter your life and lifestyle. Get the inside scoop from professional organizer Marcia Ramsland and begin to solve your life management issues like a pro. With fast-paced, step-by-step instructions, Marcia walks you through refreshing new


Is it really possible to simplify your life? The answer is a resounding "yes," if you know the necessary steps to unclutter your life and lifestyle. Get the inside scoop from professional organizer Marcia Ramsland and begin to solve your life management issues like a pro. With fast-paced, step-by-step instructions, Marcia walks you through refreshing new ways to manage your daily schedule, your life at home and at work, and special seasons of your life such as parenting, the holidays, and transitions.

Simplify Your Life reveals do-able tips and practical systems using Marcia's trademark "PuSH" Sequence?an acronym for Project, you (the key component), System, Habit?which not only gets you organized but help you stay that way. Tips include how to:

  • Create the illusion of a clean home in just minutes each day
  • Predict a pending time crunch . . . and sail through it
  • Dissolve any paper pile by answering three key questions
  • Power through projects you never get around to
  • Learn how to put things back together when everything falls apart

Offering practical solutions designed to change your life immediately, this simplified style of living gives you and your loved ones more time to do the things you really enjoy?starting today.

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Simplify your life

Get Organized and Stay That Way!

Thomas Nelson

Copyright © 2007 Marcia Ramsland
All right reserved.

ISBN: 978-0-8499-4442-0

Chapter One

Simplifying Is a Personal Journey Most people spend more time planning their vacation, a remodeling project, or their wedding than they spend planning their lives. -DR. Denis Waitley author and motivational speaker

Ah, I hear the sound of waves gently rolling onto the shore. The sun warms my face, and my toes wiggle in the sand. For now my novel lies on my lap. And all I have to do is occupy myself until dinner is served. I can do whatever I want. I am living the simplified life ... I'm on vacation.

Is vacation the only place to enjoy a simplified life? Yes and no. To simplify life the rest of the year is to create that same vacation feeling-relaxation, enjoyment, and ease.

But not every vacation turns out to be that relaxing, as you know. It takes dreaming, planning, and action. And so does simplifying your life.

Simplifying your life is a journey you choose to take. To do things you enjoy, you must find the time to do them. To make your life easier, you must find better ways of doing things. To spend time with people you value, you must say good-bye to a jam-packed schedule.

Simplified living includes everything about you and welcomes your personal style of getting things done. Like a vacation, this journey is shaped by who you are and what you like to do. It recognizes personal habits you practice, such as how much time it takes to get dressed in the morning, when you read the mail, and if and how you relax in the evenings. It is all about you and what you do every day.

Can You Simplify Your Life?

There are two very good questions to ask yourself if you want to simplify your life any more than it is. The first one is this: "How much of my life do I actually control?" If you recognize what you can control, you have opportunities to modify it for a better life.

The second question to ask is, "Am I willing to make any changes in my life?" Put quite simply, if you are willing to change, you can. If you don't want to change, you won't. It's all up to you.

Where Are We Going?

This book is meant to help you on your journey of life. Instead of being a how-to resource pointing you toward your destination, it is a journey with a chauffeur to keep you company on the way. As your chauffeur, I will drive you from complex to simple, from busy to calm. As a professional organizer who learned things the hard way before developing a track record of helping thousands of clients and audience participants across the country, I will share tips on how to do things differently. (And if you missed my story in the introduction, you might be interested in reading it now.)

Any day is a great day to begin simplifying your life. Let's get started.

A Desire to Conquer the World

One summer when my three children were home from school, I determined to simplify my life by getting the house back into shape. With great resolve, I wrote a detailed to-do list that would conquer the world-or at least every basket of laundry, home improvement project, and cluttered nook and cranny in the house. Then the phone rang. My neighbor was on the line. "We're going over to our country club to swim for the day," she said. "Would you and your kids like to join us?"

Invitations like this didn't come very often. I drooled over the thought of sipping cold ice tea poolside and enjoying some meaningful adult conversation while my children splashed in a beautiful pool. But how would I ever get my house in shape?

On this particular day, I decided to go with the flow and take the kids swimming. I recognized that balancing people and tasks wasn't going to be an easy job, no matter how determined I was on a given day. But I also discovered there were ways to get things done ahead of time, leaving me a greater opportunity to develop rich relationships and do enjoyable activities along the way.

What Is Getting Organized and Simplifying Your Life?

Women know that "getting organized" is a great way to save time and avoid stress. But a desire to get there is often hindered by pressing duties and deadlines. Who really has time to get organized? After all, if we stopped everything we're doing to get organized, wouldn't that put us further behind? Not if you include simplifying your life as part of your plans.

Getting organized is like swatting mosquitoes on a summer day. You know the little creatures are bothering you, but their buzzing around never gets so bad that you have to stop what you are doing. When I hear someone say, "I've got to get organized," however, I know she is stressed and serious about changing. It's like a swarm of annoying mosquitoes has finally gotten to her, and she is ready to do something about it.

If too many bugs are buzzing around your ears, you can get organized in one of two ways:

Organize and simplify "as you go" each day. For instance, straighten up the kitchen each night plus clean out one refrigerator shelf. In less than a week the whole refrigerator will be done.

Set aside time to accomplish a bigger project. When something like reorganizing a closet means you have to pull things apart, schedule a half day to get the whole project done.

Simplifying your life is all about recognizing your problem areas and deciding which organizing system to use. Organizing is one of the things you do to simplify. Simplifying is the way to enjoy the manageable lifestyle you have organized at a reasonable pace. Do it as you go, or focus your efforts on one project at a time.

Where Do I Begin?

The basis of determining what to change is really quite simple: Keep what is working; change what is frustrating.

Let's begin by looking at the following vignettes that illustrate three powerfully important organizing principles. Let them stimulate your thinking of exactly how you want to make your life easier.

Organizing Principle #1: Make Your Organizing Memorable and Fun!

I had just finished speaking at a seminar in New York when a woman came running up to me.

"Do you remember me?" she uttered, a little out of breath. Before I could answer, she blurted out, "I'm Debbie, and I came to your seminar three months ago. Since then I have lost a hundred pounds!"

I didn't remember the woman, but I honestly could not imagine how this petite woman had lost so much weight.

"Wow!" I exclaimed. "That's amazing. Please tell me about it."

"After I came to your seminar three months ago, I cleaned out all my closets and my garage. I donated clothes, shoes, purses, and other unused items. Before I hauled it off to a charity, I bagged it all up and weighed everything-and it totaled one hundred pounds!"

Debbie and I shared a good laugh, and everyone around us congratulated her on her success. She had made her project fun by measuring her simplifying efforts in a tangible way. I am sure her energy and enthusiasm will carry over to her next household cleanup project, whether it's a pile of papers on her kitchen counter or a corner full of boxes stashed in the basement.

Success breeds success when it comes to good organization. And every victory counts toward the overall goal of simplifying your life.

Organizing Principle #2: Learn to Manage Your Current Situation with Ease

Adele was a competent attorney, having achieved her lifelong goal of working in a prestigious law firm. Her dreams began to vanish in a sleep-deprived fog, though, after she had her first baby. All her well-honed skills and strategies that kept her on top of the pack at work began to stall now that she was home.

"I don't know what's happened to me," she began. "I used to be organized, but it seems I've lost it all since I had my baby. The odd part is that even though I'm home all day, I can't seem to get anything done. I have only one month's leave from work left, but I wonder if I will ever get organized again. What's the matter with me?"

Inevitably, life changes for everyone with a new baby, an unforeseen job change, a new location, or an unexpected health issue. This can upset our rhythm until we regain our equilibrium and build a new lifestyle. Establishing a new purpose and a regular routine are the best solutions when life feels out of control.

In Adele's case, we began to rebuild her life one step at a time, recognizing that having a child and a career meant that life would not be the same as before. Knowing that she and the baby would take some time to adjust to each other, we started organizing the controllable-and familiar-part of her world, which was her work at the office.

We sorted piles of paper on her desk, credenza, and floor. She cleaned out her drawers and reorganized her files to accommodate her current work. I taught her to utilize a personal planner that included self-generated actions important to both her professional and personal life. She quickly learned that getting organized and staying organized was the key to maintaining the best of both worlds.

It takes courage and perseverance to restructure our time to handle the changes that come along in life. Adele could do that. As she adjusted to change, she gave herself permission not to take on anything new until she could manage her current situation with ease.

Organizing Principle #3: Use It or Lose It!

Lindsey came to my seminar, "Making a Clean Sweep in Your Home." Months later, she recognized me at a local grocery store.

"Marcia, I just have to tell you-your seminar saved my marriage."

"Really?" I asked in surprise. "I'm flattered you rate it so highly, but what do you mean exactly?"

"After you talked about getting rid of clutter and simplifying your life, I went home and got rid of all the 'stuff' that was sitting on my countertops, closets, floors ... everywhere," she explained.

I smiled as I envisioned her progress from one countertop to the next and filling charity boxes with her overflowing items.

"We have three little girls under four years old," Lindsey continued. "My husband was always yelling at me about the mess in the house. Your seminar finally motivated me to get rid of everything we didn't use."

"Good for you, taking charge of your things!" I reaffirmed her.

Lindsey's eyes brightened. "After organizing for a couple weeks, my husband came home one day and said, 'I don't believe it. You really did it! This mess was driving me crazy, and I just couldn't keep living this way. It was about to destroy our marriage.'"

I gulped. "It's amazing how chaos can affect people."

"No kidding," Lindsey agreed. "I had no idea such a little thing could be such a big deal. Right then we sat down and talked-in the clean family room. After that I kept at it each day, and my husband even started to pitch in and help out. I'm not perfect, but now I feel so much better about my children, my marriage, and myself. Thank you!"

Lindsey's story is a dramatic example of how disorganization can hamper personal relationships and self-esteem. Instead of wallowing in self-pity over having three children under four years old, Lindsey got busy giving away extra toys, tossing piles of papers, and creating cleanup systems for the usual family "stuff" that litters a house every day. Getting rid of physical clutter always frees up time and space.

So remember this simple adage when you are looking at a pile of clutter: Use it or lose it. You don't have extra time or energy to waste on anything less important than the people you live with every day.

Life Worth More Than This

I don't promise that every organizing effort will yield a dramatic, life-changing result. But do you see my point? Your life is worth so much more than being tripped up by organizing issues. Organizing and simplifying your time, your home, and your work gives you more life to enjoy. Your life works for you when you have the right systems in place.

Three Key Questions before Making Any Change

Once you determine what it is that you want to change, it's easy to move that area into the limelight of your life and really begin to tackle it. To give you ideas, I'm showing you how three other women did it:

1. What is the desired outcome or goal?

Debbie: Organize and simplify her closets and garage. Adele: Balance motherhood and work until they both worked. Lindsey: Conquer the clutter and simplify her home. You: ____________________________________________________________________

2. What are the next steps?

Debbie: Organize sections of her closet in the evenings and clean the garage on weekends. Adele: Buy a planner and use it each day. Lindsey: Simplify one room at a time and establish "pick-up" systems. You: ____________________________________________________________________

3. What is your motivation to change?

Debbie: Driven by a personal desire to organize her "stuff." Adele: Frustrated and anxious to balance work and motherhood. Lindsey: Passionate to regain her self-esteem and control of her home. You: ____________________________________________________________________

The Magic Key for Simplifying Your Life: The PuSH Sequence

Once you have answers to the above three questions, you're ready to simplify your life. After that, everything falls into a three-step sequence that I call "the PuSH Sequence." It is the key to getting organized and staying organized.

What Is the PuSH Sequence?

The PuSH Sequence is a three-step process to simplify any area of your life.

The first step: P=PROJECT-is a one-time planned organizing and simplifying event. A simplifying project can be cleaning out your closet, setting up a planner to manage your time, or drawing up a weekly chart to keep your home clean. A project is the foundation for building lasting change in one area. A project can take ten minutes or ten days to complete. The results repay you in time saved over and over after the initial investment.

The u in the PuSH Sequence is you!

All your simplifying and organizing systems need to reflect you, your personality, your role, and your sphere of influence. Every woman's life, family, work, and time are different. The more organized you get, the more your system should bring out the best of you.

For instance, if you work, your files and wardrobe should be professional and enjoyable. If you are a homemaker, then make your home a place of warmth and hospitality. If you want to excel at everything, then go ahead and work at it. If you tend to be lazy, then strategize your minimal work for dramatic results. If you are chronically ill, then focus on what you can do and not on what you can't do.

My motto is "Manage what you must, but organize what you care about ... and what you're all about." You and your life are a treasure to polish and use to accomplish many wonderful things each day.

The second step: S=SYSTEM-is a simple plan to maintain the accomplished project every day. If it takes more than ten or fifteen minutes, it's too complicated and should be simplified.

For instance, keeping your closet organized should take no more than five minutes-time to hang up all your clothes and straighten the bedroom. Balancing your work and home should take no more than ten minutes to schedule tasks, meals, errands, and childcare for the next day. And cleaning up your home should take no more than fifteen minutes per area to put away each basket of laundry or toys in the family room once the initial organizing project is complete.

The third step: H=HABIT-is the key to staying organized because you're always doing things that work consistently well for you. These dependable, timesaving routines are the anchors that make life work no matter how busy you get. The chaos of life subsides when routine tasks move into dependable habits.


Excerpted from Simplify your life by MARCIA RAMSLAND Copyright © 2007 by Marcia Ramsland. Excerpted by permission.
All rights reserved. No part of this excerpt may be reproduced or reprinted without permission in writing from the publisher.
Excerpts are provided by Dial-A-Book Inc. solely for the personal use of visitors to this web site.

Meet the Author

Marcia Ramsland, well known as The Organizing Pro for her practical skills and tips to manage busy lives, has been a professional organizer since 1985. She is a highly sought-after speaker and personal consultant, appears on TV and radio, and has tips in national magazines. The author of Simplify Your Lifeand Simplify Your Time, Marcia just recently reorganized the spaces in her home by relocating from San Diego to Dallas.

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